Regulations Study Abroad

THESE REGULATIONS APPLY TO ALL STUDENTS ENROLLED IN CLM ABROAD PROGRAMS. IT IS THE STUDENTS’ RESPONSIBILITY TO UNDERSTAND AND COMPLY WITH THEM. QUESTIONS OR CONCERNS SHOULD BE DIRECTED TO THE STUDY ABROAD COORDINATOR.

Age and Previous Studies

Students must be at least 18 years old and have finished high school or compulsory secondary education.

Acceptance, Registration and Payment

Complete applications (including all supporting documents) will be reviewed on a rolling basis and must be received by email (or postmarked if sent by regular mail) by the corresponding application deadline. Incomplete applications will not be reviewed.

Notification of acceptance into the program will be sent to the student by email within a week of receiving the complete application along with instructions for payment of the €500 program deposit.

Upon payment of the €500 deposit, official enrolment certificates required in the Spanish student visa application will be sent to the student by email. The remainder of the program fee is due by the date of the student’s Spanish language level test.

Both payments should be made in euros by bank transfer to our current account and made payable to the Centro de Lenguas Modernas. The student’s name should be clearly indicated on this transfer. The CLM will only recognise the amount received as payment therefore students must cover any additional bank charges incurred. Payment can also be made over the phone by credit card. Online payment options will be available soon.

Payment must be made in euros by bank transfer to our current account:

IBAN: ES16-3023-0134-7254-0965-6203
BIC-SWIFT: BCOEESMM023
held at Caja Rural Granada, Office Granada Urbana 21 “Realejo”, Plaza del Realejo, 8 y 10, CP 18009, Granada, Spain

and made payable to the Centro de Lenguas Modernas. CLM will only recognise as payment the amount received so students must meet any bank charges incurred. It is also possible to pay over phone with a credit card ((+34) 958215660).

The total fee of the program must be paid before the student takes the level test. Without full payment, students cannot begin their classes.

In the case of programs that involve content courses, the chosen subjects and groups should be clearly marked on the Course Form in order to guarantee consideration for placement in those specific subjects and groups. Students can consult the timetable published on the CLM web site for different group options (CEH and CLCE only).

Level Test

Students will take a compulsory level test on the day specified in the course calendar.

For some courses (CEH, CLC, CILYC) it is necessary for students to demonstrate a certain command of the Spanish language during the level test in order to enroll. The specifications of this level test can be consulted on the CLM website (CILE section).

Those students who do not pass the level test for the Hispanic Studies Course or the Spanish Language and Culture Course may enrol in a different course.

Enrolment

In CEH and CLCE, students have five days starting from the first day of the course to make any necessary changes to their enrolment. In the case of CILE and CILYC, the dates for any changes are as follows: 40 hrs course: first two days; 60 hrs course: first three days; 80 hrs course: first four days. In the CELE course, students have one week to change.

N.B. If changes to enrolment in the Hispanic Studies Course or the Spanish Language and Culture Course mean that students are registered for fewer than four subjects, these subjects will be charged as individual subjects.

Exams

Students who have attended less than 80% of classes will not be entitled to take the final exam. The final exams for subjects in the Hispanic Studies Course or the Spanish Language and Culture Course will take place in the final week of the course, in line with the official CLM calendar drawn up by the Director’s Office. During the exam week there are no classes. Exams may not be taken on any other date. The deadline for requesting revision of exams and grades is the last working day of the academic year. The final exam for CILE and CILYC takes place on the penultimate day of the course.

Academic Calendar

CLM is closed on Saturdays and Sundays. On national, regional and local public holidays, no classes will be taught and the hours will not be made up.

Grades and Credits

It is the student’s responsibility to:

1.- Confirm that his/her home institution will award credit for courses successfully completed at the CLM/UGR.

2.- Understand how the home institution interprets CLM/UGR grades.

This example scale of grade equivalencies is suggested by the University of Granada but the final interpretation will be determined by the university awarding the credits.

Spanish Verbal Grade	US Verbal Equivalent	Spanish Number Grade	US Letter Equivalent
Sobresaliente Honor	With Honors	10	A+
Sobresaliente	Excellent	9.0 – 9.99	A
Notable	Very Good	8.5 – 8.99 8.0 – 8.49 7.5 – 7.99 7.0 – 7.49	A- B+ B B–
Aprobado	Adequate/Pass	6.5 – 6.99 5.5 – 6.49 5.0 – 5.49	C+ C C-
Suspenso	Insufficient Fail	4.5 – 4.99 0 – 4.49	D F
No Presentado	Incomplete or Exam not taken	-1	NOT APPLICABLE N/A INCOMPLETE
Asistencia Insuficiente	Insufficient Attendance (80% required)	-2	NOT APPLICABLE N/A INCOMPLETE

Reimbursements

REGISTRATION FEE: Only when a course or level is cancelled by CLM will the student be eligible for reimbursement or be offered the possibility of transferring this fee to another course programmed in the same academic year.

COURSE FEE: The course fee will only be reimbursed in exceptional circumstances and, provided that the student presents a written request together with the necessary documents justifying cancellation during the first week of the course. CELE students have two weeks.

If the student wishes to cancel the course once started for a justified reason (supporting documents required), 80% of the hours paid for and not taken will be refunded.

Refusal of a visa or equivalent application is not considered a valid reason for reimbursement. However, in this case the fee may be transferred to another course programmed in the same academic year. The amount paid may not be transferred to a different person in any case. All discounts will be lost on reimbursements.

Covid Refund. If you are enrolled in a face-to-face course and the health authorities decide classes should be suspended, students will have the option of switching to online classes. The difference in price between face-to-face and online will be refunded. In no case will the amount of the classes be refunded if you wish to cancel your registration due to such a change, although you may reserve this amount for a later course at CLM either face-to-face or online in the following 18 months.

Certificates and Diplomas

CLM issues the following certificates:
– A certificate showing the number of hours of the course, the level reached and the grade achieved. Students who have not attended 80% of classes are not entitled to receive this certificate. This certificate is issued at the end of each CLM course (CILE, CEH, CLCE, CILYC, CELE, etc.).
– The Hispanic Studies Diploma. In order to receive this certificate, students must fill out an application form in the Secretariat.

Communication With Students

Specific communication or notification relating to the student’s course will be made by e-mail or telephone. It is the student’s responsibility to check email frequently and keep a current cell phone number on-file at the CLM. Timetables, classrooms and other course information, together with activities organised by CLM will be published on the notice boards in the patio and/or the CLM web page(www.clm-granada.com).

The Centro de Lenguas Modernas reserves the right to terminate a student’s participation in a CLM Study Abroad Program in the event that the student does not respect basic academic and/or disciplinary norms or in other specific cases that warrant termination.

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Students suffering from any form of physical or sensory disability should let CLM know in good time. CLM does not guarantee that it can fully provide for the special needs of these students.

For more information, please contact the Study Abroad Coordinator at studyabroad@clm.ugr.es